Learning Inclusion Privacy Notice

Glasgow Clyde College takes its data protection responsibilities seriously. The purpose of this Privacy Notice is to inform you how we will process your personal information, setting out our responsibilities and obligations as a Data Controller.

The Data Controller for your information is Glasgow Clyde College, 690 Mosspark Road, Cardonald, Glasgow, G52 3AY, registered with the ICO, registration number Z7497735.

All your personal information will be treated in accordance with data protection law.

For any queries or concerns about how your personal data is being processed you can contact the Data Protection Officer at gdpr@glasgowclyde.ac.uk

The College will use your personal data for the following purpose(s):

Provide Learning Inclusion support and services, including:

processing your application and entering a contract with you where we will provide suitable adjustments to meet any support needs you may have while at college.
inform staff involved in your learning journey of the adjustments that are required to meet your support needs.
provide evidence to awarding bodies, for example the Scottish Qualifications Authority (SQA), of any additional support needs and reasonable adjustments;
monitor and improve our services.
investigate and respond to complaints and appeals.

Our lawful basis for using the personal data is/are:

necessary for the performance of a contract between the college and the individual

The data being used may include special category (sensitive) data where necessary, as underpinned by law and with appropriate safeguards in place. Our legal reason for using this sensitive data where necessary is/are:

the individual has given explicit consent that can be withdrawn at any time

If you were to withhold the personal information we require for this process, the consequences would be:

We would be unable to:

provide you with Learning Inclusion services or support tailored to your needs.
make teaching staff and others involved in your learning journey aware of your support requirements so that reasonable adjustments can be made (the Learning Inclusion Team will only share details of your underlying condition or disability where you have provided consent to do so).

Your data will, or may, be shared with the following recipients or categories of recipient:

Awarding bodies, for example the Scottish Qualifications Authority (SQA) to ensure any additional support needs are met and reasonable adjustments are in place for exams.
Our Funder’s (for example Scottish Funding Council, Skills Development Scotland) for reporting and audit purposes, including Employability Officers.

Your data can be shared with the following recipients or categories of recipient at your request, and where you have provided consent:

Other third parties, for example your parent or guardian, partner, or employer (using our Data Release Form).
Teaching staff and others involved in your learning journey, including your parents or guardian, providing information specifically relating to the underlying condition for your support needs or disability so that they may better support you during your time at college.
External organisations which may be requested to provide you with assistance to support your learning needs such as (but not limited to) Theorise, Clear Links, Sight and Sound, Concept Northern, Posturite.

This process does not involve your data being sent outside of the European Union.

The processing of your data does not involve automated decision making.

Your data will be retained for the following length of time:

for a period of 1 year after the end of the academic year in which you leave the college.

Related Privacy Notice(s):

Student Privacy Notice

Your rights

Under data protection law, you have legal rights in relation to your information, including:

your right to be informed of how your data is being processed, (as in this privacy notice);
your right to access and obtain a copy of your data on request, often referred to as a subject access request;
your right to ask an organisation to change incorrect or incomplete data;
your right to ask an organisation to delete or stop processing your data under certain circumstances;
your right to object to the processing of your data under certain circumstances;
your right to data portability and in relation to automated decision making and profiling.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply. Further details about your privacy rights can be found on the Information Commissioner’s Office website www.ico.org.uk

Further Information

If you would like further information about how your personal data is processed by the College or you have any concerns, please contact our Data Protection Officer (DPO) in the first instance at gdpr@glasgowclyde.ac.uk

If you are dissatisfied with the response, you have the right to lodge a complaint with the Information Commissioner’s Office using their website https://ico.org.uk/make-a-complaint/ by email: casework@ico.org.uk or by phone on 0303 123 1113. Alternatively, you can write to:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

We review our privacy notices regularly.

Last reviewed December 2022